Positions and Duties

Chain of Command

The President is the head of the organization. In his/her incapacitation or absence, these duties will be assumed in the following order. The Vice President has the first obligation to assume the position. In the event the Vice President is also unavailable, the Secretary or Treasurer will assume the position until the Board of Directors can convene to elect a replacement. The above mentioned may serve no longer than necessary or until the next General Election.

 

President

The President shall be the chief executive of the Association and shall, subject to the control of the Board of Directors, have general supervision, direction and control of the business and affairs of the corporation. They shall preside at all membership meetings and all committees except the nomination committee. They shall have the power to appoint such committees as necessary. They shall have one vote only in case of a tie. The President or their duly appointed representative shall attend all West Coast Pop Warner Football conference meetings. The president shall also be liaison to the city parks department and the public school system, whichever is necessary.

 

The position of President is an executive position and typically a NON-VOTING member who shall be responsible for, but not limited to: 

A. The President is the chief executive of the association and shall have general supervision, direction and control of the business and affairs of the organization.

B. They shall preside over all membership meetings and all meetings of the board of directors. 

C. They shall be a member ex-officio of all committees and have the power to appoint such committees as necessary. 

D. They shall vote only in the case of a tie. 

E. They shall facilitate and moderate discussions following motions made and seconded by the board but shall not unduly influence the Board of Directors. 

F. They or their duly appointed representative shall attend all West Coast Conference and WESCON regional meetings as required. 

G. They shall represent the board for a minimum of 2 hours at each DRPW home game. 

H. They shall work at DRPW events such as, but not limited to registrations, assigned team meetings and/or authorized DRPW fundraising/sponsorship events. 

I. They shall attend all regularly scheduled board meetings.

 

Executive Vice President

In the absence of the President, the Executive Vice President shall perform all the duties of the President, and when so acting shall have all the powers and perform such duties as from time to time may be prescribed for him/ her by the President, or Board of Directors. In case of vacancy in the Office of President, the Executive Vice President shall automatically succeed to that office and serve for the unexpired term to disburse funds. The Executive Vice President shall head the Tribunal when necessary; conduct an annual review of insurance policies and /or competitive pricing analysis and coverage (defense and indemnification). 

 

The Executive Vice President shall also work closely with the Development and Fundraising Director and is responsible for the development of a sponsorship program with businesses and other organizations in the area, as the Board shall direct. They are responsible for the training and organization of the team parents and shall disseminate information to the team parents regarding sponsorship, as the Board shall direct. They shall be responsible for the production of an annual program highlighting Del Rancho Pop Warner Football.

 

The position of Executive Vice President is an executive position and a VOTING member who shall be responsible for, but not limited to: 

A. They shall function in the role of President when the President is absent or unavailable to serve. If serving in this capacity, They shall vote only in the case of a tie. 

B. They shall attend any required West Coast Conference or WESCON regional meetings or functions when the President cannot attend. 

C. In the case of a vacancy in the office of President, they shall automatically assume that office and serve the remainder of the unexpired term. 

D. They shall organize, coordinate and work with the Player Agent to ensure that all football participants have been entered into a Registration Database and that all rosters are accurate and ready for presentation for certification prior to certification date. 

E. They shall coordinate and work with the Football Equipment Manager to ensure that all participants have the necessary equipment/uniform to participate in the Pop Warner season and beyond. 

F. They shall coordinate and work with the football coach’s representative to ensure that all Head Coaches and support staff have completed all mandatory training requirements and have appropriate documentation related to coaching certification, first aid, CPR training, and background checks. 

G. They shall coordinate, in conjunction with the Business Managers to ensure the organization and maintenance of all team books and are ready for presentation at conference certification. 

H. They shall represent the board for a minimum of 2 hours at each DRPW home game. 

I. They shall work at DRPW events such as, but not limited to registrations, assigned team meetings and/or authorized DRPW fundraising/sponsorship events. 

J. They shall attend all regularly scheduled board meetings.

 

Vice President of Football

The Vice President of Football is the chairman of the coaches committee. They shall call for and receive all applications for coaches. They shall review for accuracy and eligibility, noting his/ her recommendations and present the applications to the Board Directors for action. The Vice President of Football shall notify all applicants of the Board action. The Vice President of Football shall act as liaison between the Head Coaches and the Board, relaying all items of concern and information between these two parties. 

 

A. They shall lead and facilitate the football coaches’ interviews. 

B. They shall provide communication to and from all football coaches and the board. 

C. They shall be responsible for the design and submission of the coaching interviews. 

D. They shall, in coordination with the Player Agent, address all parental concerns/issues and report to the board. 

E. They shall develop and facilitate football coaches training as needed/required. 

F. They shall work closely with the Executive Vice President and Football Player Agent to ensure all First Aid /CPR and background check requirements are met. 

G. They shall schedule and facilitate all head football coach meetings. 

H. They shall represent the board for a minimum of 2 hours at each DRPW home game. 

I. They shall work at DRPW events such as, but not limited to registrations, assigned team meetings and/or authorized DRPW fundraising/sponsorship events. 

J. They shall attend all regularly scheduled board meetings.

 

Vice President of Cheer

The Vice President of Cheer is responsible for pre-registration, registration, correction and notification of cognizant Association and Conference personnel for cheerleaders following procedures set forth by the Board of West Coast Pop Warner Conference. The Vice President of Cheer will further call for and receive all applications for Cheer Head Coaches and Assistants.  The Vice President of Cheer shall be responsible for the recruitment, training and coordination of cheer coaches and cheerleaders and shall disseminate information to the cheer coaches.  The Vice President of Cheer shall be responsible for the planning and coordination of the cheerleader competitions and clinics. Complaints about any aspect of cheerleading shall be directed to the Board if the Vice President of Cheer is unable to resolve such problems. 

 

The position of Vice President of Cheer is an executive position and a VOTING member who shall be responsible for: 

A. They shall coordinate and organize all matters pertaining to cheer and report to the board. 

B. They shall organize, coordinate and work with the Cheer Player Agent to ensure that all cheer participants have been entered into a Registration Database and that all rosters are accurate and ready for presentation for certification prior to certification date. 

C. They shall coordinate and work with the Cheer Equipment Manager to ensure that all participants have the necessary equipment/uniform to participate in the Pop Warner season and beyond. 

D. They shall coordinate and work with the Cheer Player Agent to ensure that all cheer Head Coaches and support staff have completed all mandatory training requirements and have appropriate documentation related to coaching certification, first aid, CPR training, and background checks. 

E. They shall attend all West Coast Conference meetings related to cheer as the liaison between conference and the association and report back to the board. 

F. They shall be prepared to attend all associated Pop Warner cheer events/competitions to provide support as needed by the teams or directed by the board. 

G. They shall coordinate and attend cheer Head Coach training. 

H. They, in coordination with the Cheer Player Agent, shall be involved with all parental concerns/issues, and make recommendations through the chain of command to the Board of Directors. 

I. They will coordinate and provide recommendations to the Board for cheer team roster player placement. 

J. They shall coordinate, in conjunction with the Cheer Player Agent to ensure the organization and maintenance of all team books and are ready for presentation at conference certification. 

K. They shall, in conjunction with the Fields Coordinator, research and recommend appropriate indoor/outdoor cheer practice facility needs and report to the board. 

L. They shall represent the board for a minimum of 2 hours at each DRPW home game. 

M. They shall work at DRPW events such as, but not limited to registrations, assigned team meetings and/or authorized DRPW fundraising/ sponsorship events. 

N. They shall attend all regularly scheduled board meetings

 

Secretary

The Secretary shall keep or cause to be kept a book of minutes of all meetings of the Board of Directors. The Secretary shall keep or cause to be kept a register showing the names, addresses, and telephone numbers of all the Directors, members, and all football and cheer rostered staff. The Secretary shall be the custodian of the by-laws of the Association and shall have said by-laws present at each meeting. The Secretary shall conduct the correspondence of the Association. The Secretary, upon receipt of any correspondence communication or other material, shall notify the President and route the material as directed. 

 

The position of Secretary is an executive position and VOTING member who shall be responsible for: 

A. They shall be the custodian of the association Del Rancho Pop Warner Bylaws and Policies and Procedures and have a copy of both available at all meetings. 

B. They shall record minutes for each meeting and distribute to all board members following the meeting. 

C. They shall review previous meeting minutes as the first order of business at all regularly scheduled board meetings. 

D. They shall be responsible for all Board approved correspondence to all members, vendors, and interested parties as required. 

E. They shall be responsible for all mass communication to general membership or may appoint someone else to act in this capacity. 

F. They shall represent the board for a minimum of 2 hours at each DRPW home game. 

G. They shall work at DRPW events such as, but not limited to registrations, assigned team meetings and/or authorized DRPW fundraising/sponsorship events. 

H. They shall attend all regularly scheduled board meetings.

 

Treasurer

The Treasurer shall maintain adequate and correct accounts of the business transactions of this Association. The Treasurer shall promptly deposit all monies and other valuables in the name of and to the credit of the Association with such depositories as shall be designated by the Board of Directors. The Treasurer shall disburse the funds of this Association in such a manner as may be ordered by the Board of Officers and account for all transactions as Treasurer. The Treasurer shall present a financial statement at the first meeting of the Board of Directors following receipt of the monthly bank statements. All accounts shall be balanced and reconciled and copies of each made available for each Board member present.  An auditing committee, appointed by the President, shall audit the financial records and all Association property and shall present their report at the first meeting in February of each year.  All checks drawn on this Association shall have two signatures as designated by the Board of Directors. All disbursements exceeding three hundred fifty dollars must have prior approval by the Board.

 

The position of Treasurer is an executive position and VOTING member who shall be responsible for: 

A. They shall track and reconcile all association financials on a routine basis. 

B. They shall have access to the post office box and be responsible for bringing forth any and all correspondence before the board. 

C. They shall prepare, mail checks or issue electronic payments to vendors on a timely basis. 

D. They shall reconcile all bank statements monthly as required. 

E. They shall review all reconciliations with an executive board member on a monthly basis.   

F. They shall track and distribute funds for year-end team parties and/or travel expenses. 

G. They shall prepare and make all cash deposits to the bank 

H. They shall coordinate receipt and deposit of funds for all board approved events and activities. 

I. They shall track, follow up and process all accounts receivable. 

J. They shall ensure proper control over all board assets and spending. 

K. They shall provide appropriate summary reports to the board, at least monthly, regarding the financial status of the association. 

L. They shall ensure that budget committees are formed to accurately forecast and assess annual expenses and anticipated income prior to each season’s registration. 

M. They shall ensure all income and expenses are assigned to the appropriate accounting codes. 

N. They shall represent the board for a minimum of 2 hours at each DRPW home game. 

O. They shall work at DRPW events such as, but not limited to registrations, assigned team meetings and/or authorized DRPW fundraising/sponsorship events. 

P. They shall attend all regularly scheduled board meetings.

Q. An auditing committee, appointed by the President, shall audit the financial records and all Association property and shall present their report at the first meeting in February of each year.  All checks drawn on this Association shall have two signatures as designated by the Board of Directors.  All disbursements exceeding three hundred fifty dollars must have prior approval by the Board.

 

Football Player Agent

The Player Agent is responsible for pre-registration, registration, physical examinations, the preparation of preliminary, official, and subsequent rosters and changes thereto, correction and notification of cognizant Association and Conference personnel for football players following procedures set forth by Board of West Coast Pop Warner Football Conference.  The Player Agent shall assign players to teams in accordance with in force directives and policy.  The Player Agent shall be accountable for team contracts and shall provide Head Coaches and the Board with complete team rosters. They must have computer access.

 

The Player Agent is an elected position and a VOTING member who shall be responsible for: 

A. They are responsible for pre-registration, registration, the preparation of preliminary, official, and subsequent rosters and changes thereto, correction and notification of cognizant Association and Conference personnel for football players following procedures set forth by the Board of West Coast Conference.

B. They shall assign players to teams in accordance with in force directives and policy. 

C. They shall provide Head Coaches and the Board with complete team rosters and must have computer access.

D. They shall determine suitable location(s) for conducting multiple registrations on dates determined by the Board of Directors. 

E. They shall determine physical layout and individual responsibilities during the registration process. 

F. They shall coordinate with the Treasurer to procure all necessary office supplies to conduct the registration process. 

G. They shall coordinate with the Social Media/Web Master to ensure widest dissemination of registration information to the entire conference outlined boundary community. 

H. They shall, in coordination with the Executive Vice President review, compile, and maintain all registration paperwork prior to team formation. 

I. They shall ensure all registration information is entered into an appropriate “Registration Database” as determined by the West Coast Conference. They shall coordinate and work with the Executive Vice President to ensure that all rosters are accurate and ready for presentation for certification prior to certification date. 

J. They shall train all Business Managers on how to organize and maintain team books for presentation at conference certification.  

K. They shall attend all conference Business Manager training and required meetings and report to the board. 

L. They will coordinate the distribution of official team rosters and MPR forms. 

M. They shall train all team Business Managers regarding game day requirements that will include: 

1. Certification Procedures 

2. Documentation of minimum play requirements (MPR’s), 

3. Game score and discrepancy/issue reporting. 

N. They shall represent the board for a minimum of 2 hours at each DRPW home game. 

O. They shall work at DRPW events such as, but not limited to registrations, assigned team meetings and/or authorized DRPW fundraising/sponsorship events. 

P. They shall attend all regularly scheduled board meetings.

 

Cheer Player Agent

The Cheer Player Agent is responsible for pre-registration, registration, physical examinations, the preparation of preliminary, official, and subsequent rosters and changes thereto, correction and notification of cognizant Association and Conference personnel for cheerleaders following procedures set forth by the West Coast Conference Board. Cheer Player Agent shall assign cheerleaders to teams in accordance with operative board directives and policy. The Cheer Player Agent shall be accountable for team contracts and shall provide Head Coaches and the Board with complete team rosters. They must have computer access.

 

The position of Cheer Player Agent is an elected position and a VOTING member who shall be responsible for: 

A. They are responsible for pre-registration, registration, physical examinations, the preparation of preliminary, official, and subsequent rosters and changes thereto, correction and notification of cognizant Association and Conference personnel for cheerleaders following procedures set forth by the DRPW Board and West Coast Conference.

B. They will coordinate and provide recommendations to the Board for team roster player placement. 

C. They shall assign cheerleaders to teams in accordance with in force directives and policy.

D. They shall provide Head Coaches and the Board with complete team rosters and must have computer access.

E. They shall, in coordination with the Vice President of Cheer review, compile, and maintain all registration paperwork prior to team formation. 

F. They shall organize, coordinate and work with the Vice President of Cheer to ensure that all cheer participants have been entered into a Registration Database and that all rosters are accurate and ready for presentation for certification prior to certification date. 

G. They shall coordinate, in conjunction with the Vice President of Cheer to ensure the organization and maintenance of all team books and are ready for presentation at conference certification. 

H. They shall train all Team Parents on how to organize and maintain team books for presentation at conference certification. 

I. They shall coordinate and work with the Vice President of Cheer to ensure that all cheer Head Coaches and Support Staff have completed all mandatory training requirements and have appropriate documentation related to coaching certification, first aid, CPR training, and background checks. 

J. They shall represent the board for a minimum of 2 hours at each DRPW home game. 

K. They shall work at DRPW events such as, but not limited to registrations, assigned team meetings and/or authorized DRPW fundraising/ sponsorship events. 

L. They shall attend all regularly scheduled board meetings

 

Football Equipment Manager

The Equipment Manager shall be responsible for selecting, purchasing, and disbursing all Association property as directed by the Board. The Equipment Manager shall inventory all equipment and property of the Association at the close of the playing season and report to the Board in January of each year. The equipment manager shall advise the Head Coaches and team equipment managers on the proper care, maintenance, and use of all uniforms and equipment and report any violations of his instructions to the Board.

 

The position of Football Equipment Manager is an elected position and VOTING member who shall be responsible for: 

A. They shall be responsible for yearly safety inspections of all football equipment. 

B. They shall research and request at least two vendor bids for all required football uniform and/or equipment purchases or the reconditioning of the same. 

C. They shall present bids and recommendations to the board for review and approval for inclusion into the budget. 

D. They shall organize, clean, and maintain the equipment storage 

E. They shall maintain accurate inventories for all equipment. 

F. They shall develop and present equipment/uniform issues and return procedures to the board for review and approval. 

G. They shall implement and manage all equipment/uniform issue and return activities including the accurate sizing for all issued equipment and uniforms during registration. 

H. They shall be responsible for inspecting and recommending replacement of all field equipment such as first down markers, chains, pylons, etc. 

I. They shall be responsible for neatly storing all field equipment in both storage containers at Rancho Bernardo High School. 

J. They shall advise the Head Coaches and team equipment managers on the proper care, maintenance, and use of all uniforms and equipment and report any violations of his instructions to the Board.

K. They shall represent the board for a minimum of 2 hours at each DRPW home game. 

L. They shall work at DRPW events such as, but not limited to registrations, assigned team meetings and/or authorized DRPW fundraising/sponsorship events. 

M. They shall attend all regularly scheduled board meetings.

 

Little Scholars Representative

The Little Scholar’s Representative shall be responsible for the collection of all report cards and filling out any and all forms necessary for the Little Scholars Program. Little Scholar Representative shall be responsible for recognition at the Association level.

 

The position of Little Scholars Coordinator is an elected position and a VOTING member who shall be responsible for: 

A. They shall gather all required academic documents from the parents/guardians of all athletes to complete registration requirements.

B. They shall process Little Scholar documentation and submit to the conference. 

C. They shall ensure, for those athletes not eligible for Little Scholar consideration, that the athlete is maintaining a C average, or 2.0 GPA or “satisfactory progress” in order to continue participation. If this standard is not met, they shall provide parents/guardians with all required forms that must be completed documenting acceptable progress in order to continue participation in DRPW. 

D. They shall work with conferences to compile documentation of Little Scholar status at both the Local, Regional and National level and report to the board. 

E.  They shall notify all qualified All American Scholars of their potential eligibility and collect all applications and submit to WCC prior to the league deadline.

F. They shall represent the board for a minimum of 2 hours at each DRPW home game. 

G. They shall work at DRPW events such as, but not limited to registrations, assigned team meetings and/or authorized DRPW fundraising/sponsorship events. 

H. They shall attend all regularly scheduled board meetings.

 

Fundraising and Development Coordinator

The Fundraising and Development Coordinator shall develop and oversee the planning and coordinating of long-range fundraising efforts (in excess of the current season’s 12-month plan). They shall work and participate in the ongoing annual fundraising efforts for operations. The Fundraising and Development Coordinator shall also be responsible for solicitation of larger gifts (corporate, Civic/ charitable, endowments, etc.) using direct mail; personal solicitation, benefit events, involvement of business organizations, appeals to philanthropic organizations and planned giving. The Fundraising and Development Coordinator shall be responsible for acknowledgement and allocation of, as the Board shall direct and in accordance with the donor. The Fundraising and Development Coordinator conducts research and maintains records of sponsorship potential of foundations, corporations, and individuals.

 

The Fundraising & Development Coordinator is an elected position and a VOTING member who shall be responsible for:

A. They will maintain a list of previous sponsors to maintain an accurate historical understanding of long-term sponsors. 

B. They will develop “target” list sponsors that the association and teams have or will contact in order to prevent multiple requests of the same sponsor. They shall solicit in person, or by letter, returning as well as new potential sponsorships for the league, including telephone, email and/or letter follow-up. Letters shall be drafted to local as well as San Diego County businesses and corporations. 

D. They shall achieve or exceed annual, budgeted financial sponsorship goals of the association. 

E. They shall encourage all football and cheer teams to solicit and obtain team sponsorships and maintain a record of contacted businesses or individuals. 

F. They shall track sponsors obtained and develop a recognition program to announce sponsors at all home games (banners, advertisements, announcement, etc.). They shall also coordinate the procurement and delivery of all sponsorship plaques provided to each sponsor at the end of the season. 

G. They shall take responsibility for coordinating all fundraising efforts for the league and teams, ensuring that all fundraising ideas/concepts are brought before the board for approval prior to implementation. 

H. They shall implement, with help from the Treasurer, financial control methods associated with the distribution and retention of major association fundraising efforts including but not limited to, pledge drives, raffles, walk-a-thon, spirit wear, etc. 

I. They shall attend and report efforts to the board on a routine basis, as determined by the board. 

J. They shall represent the board for a minimum of 2 hours at each DRPW home game. 

K. They shall work at DRPW events such as, but not limited to registrations, assigned team meetings and/or authorized DRPW fundraising/sponsorship events. 

L. They shall attend all regularly scheduled board meetings.

 

Field Coordinator

The Field Coordinator is responsible for all fields’ administration, including liaison with proper parties who acquire practice and game fields.  They are responsible for the acquisition and setup of any scoreboards, PA systems, or other electrical devices; the line to gain chain, down box, sideline markers, and field liners and materials, as well as proper alignment of playing fields. The Field Coordinator is responsible for ensuring that game fields are set up prior to games, broken down following completion of games and clean-up.

 

The position of Field Coordinator is an elected position and VOTING member who shall be responsible for: 

A. They are responsible for all fields’ administration, including liaison with proper parties who acquire practice and game fields.

B. They are responsible for the acquisition and setup of any scoreboards, PA systems, or other electrical devices; the line to gain chain, down box, sideline markers, and field liners and materials, as well as proper alignment of playing fields.

C. They shall research and submit to the board for approval, all required/desired fields for practice and game use for football. 

D. They shall submit all field requests in accordance with schedules and procedures set by the City of San Diego, County of San Diego and PUSD. 

E. They shall prepare and communicate all practice and game field assignments and schedules to all Head Coaches, football & cheer. 

F. They shall manage and direct or perform all field maintenance and preparation activities for the board. 

G. They shall be responsible for the inspecting and lining, as necessary for all football playing fields in accordance with National Pop Warner rules, ensuring that all fields are clearly and properly marked prior to each week’s game and/or practices. 

H. They shall be responsible for inspecting, or assigning the inspection, of the sidelines/stands and removing all debris following the last games on the fields. 

I. They shall represent the board for a minimum of 2 hours at each DRPW home game.

J. They shall work at DRPW events such as, but not limited to registrations, assigned team meetings and/or authorized DRPW fundraising/sponsorship events. 

K. They shall attend all regularly scheduled board meetings.

 

Cheer Equipment Manager

The Cheer Equipment Manager shall be responsible for selecting, purchasing, and disbursing all Association cheerleading property as directed by the Board.  The Cheer Equipment Manager shall inventory all cheer equipment and property of the Association at the close of the playing season and report to the Board in January of each year.  The Cheer Equipment Manager shall advise the Cheer Coordinator and Head Coaches on the proper care, maintenance and use of all uniforms and equipment and report any violations of her instructions to the Board.  This member would also coordinate vendor contracts to insure the most advantageous purchase and/or lease agreements.  

 

The position of Cheer Equipment/Uniform manager is an elected position and a VOTING member who shall be responsible for: 

A. They shall be responsible for yearly safety inspections of all qualified cheer equipment/uniforms. 

B. They shall research and request a minimum of two vendor bids for all required cheer uniform and/or equipment purchases or the reconditioning of the same. 

C. They shall coordinate vendor contracts to insure the most advantageous purchase and/or lease agreements. 

D. They shall present bids and recommendations to the board for review and approval for inclusion into the budget. 

E. They shall organize, clean, and maintain the cheer storage area onsite at the Rancho Bernardo High School, Rancho Bernardo Community Park outside storage and the recreation center.

F. They shall maintain accurate inventories for all equipment/uniforms. 

G. They shall develop and present equipment /uniform issues and return procedures to the cheer coordinator for review and approval. 

H. They shall implement and manage all equipment/uniform issue and return activities including the accurate sizing for all issued equipment and uniforms during registration. 

I. They shall advise the Vice President of Cheer and Head Coaches on the proper care, maintenance and use of all uniforms and equipment and report any violations of her instructions to the Board.

J. They shall represent the board for a minimum of 2 hours at each DRPW home game. 

K. They shall work at DRPW events such as, but not limited to registrations, assigned team meetings and/or authorized DRPW fundraising/sponsorship events 

L. They shall attend all regularly scheduled board meetings and occasional cheer coordinator meetings.

 

Social Media / Web Master

The Social Media / Web Master shall establish lines of communication with available media. They shall ensure that proper notification of all meetings is made the same. The Social Media/ Web Master shall further ensure that articles of interest concerning DRPW registration, events, games, etc. are furnished to the media.

 

The position of Social Media / Web Master is an elected position and a VOTING member who shall be responsible for: 

A. They shall coordinate design, management and maintenance of the DRPW association’s website as required and/or directed by the board. 

B. They shall ensure the website is updated and kept current as needed. 

C. They are responsible for posting and updating league Social Media sites with appropriate and current information pertaining to League updates and information.   

D. They shall further ensure that articles of interest concerning DRPW registration, events games, etc. are furnished to the media.

E. They shall represent the board for a minimum of 2 hours at each DRPW home game. 

F. They shall work at DRPW events such as, but not limited to registrations, assigned team meetings and/or authorized DRPW fundraising/sponsorship events. 

G. They shall attend all regularly scheduled board meetings.

 

Volunteer Coordinator

The Volunteer Coordinator will play a vital role in ensuring our programs run smoothly and efficiently. They will be responsible for recruiting, training, and managing volunteers to support various events, practices, and games throughout the season. They shall possess organizational skills and ability to communicate effectively with volunteers, parents, and staff will be key to fostering a positive and collaborative environment.

 

The position of Volunteer Coordinator is an elected position and a VOTING member who shall be responsible for:

1. Coordinate volunteer schedules to ensure adequate coverage at events, practices, and games.

2. Train volunteers on their specific duties and provide ongoing support and guidance.

3. Communicate effectively with volunteers, parents, and staff to ensure smooth operations.

4. Recognize and celebrate the contributions of volunteers to keep them motivated and engaged.

5. Assist in planning and organizing events, fundraisers, and other activities.

6. They shall represent the board for a minimum of 2 hours at each DRPW home game. 

7. They shall work at DRPW events such as, but not limited to registrations, assigned team meetings and/or authorized DRPW fundraising/sponsorship events. 

8. They shall attend all regularly scheduled board meetings.

 

Brand Strategy Coordinator

As the Brand Strategy Coordinator they shall be responsible for developing and executing a comprehensive brand strategy to enhance the visibility and reputation of our football and cheer programs. They shall oversee all aspects of branding, marketing, and communications, ensuring consistent messaging and a cohesive brand identity across all platforms. They shall possess creativity, strategic thinking, and ability to collaborate with various stakeholders will be essential in driving our brand's growth and engagement within the community.

 

The position of Brand Strategy Coordinator is an elected position and a VOTING member who shall be responsible for:

1. Develop and implement a strategic brand plan to enhance the visibility and reputation of Del Rancho Pop Warner.

2. Oversee the creation and management of all marketing materials, including digital and print media.

3. Ensure consistent messaging and a cohesive brand identity across all platforms, including social media, website, uniforms, and promotional materials.

4. Collaborate with the coaching staff, volunteers, business managers,and team parents to align branding efforts with program goals.

5. Manage and update the website, ensuring it reflects the latest news, events, and branding initiatives.

6. Plan and execute promotional campaigns, events, and fundraisers to engage the community and increase participation.

7. Maintain relationships with local media, sponsors, and partners to enhance brand visibility and support.

8. They shall represent the board for a minimum of 2 hours at each DRPW home game. 

9. They shall work at DRPW events such as, but not limited to registrations, assigned team meetings and/or authorized DRPW fundraising/sponsorship events. 

10. They shall attend all regularly scheduled board meetings.

 

Spirit + Special Events Coordinator

 

The Spirit Coordinator is responsible for fostering a fun, positive, and connected environment for all athletes and families while providing direct support to the Vice President of Cheer. This role, in conjunction with Vice President of Cheer, plans and coordinates pre-season clinics, team-bonding activities, monthly Spirit Weeks, poster-making events, sideline spirit traditions, and community performance opportunities with approved partner organizations. The Spirit Coordinator also oversees major annual spirit initiatives, including Padres Youth Cheer Night, the Pep Rally, and the Flower Giving tradition. In collaboration with coaches and team parents, the Spirit Coordinator ensures clear and consistent communication to all families throughout the season. The position of Spirit Coordinator is an elected position and a VOTING member who shall be responsible for:

 

A. In conjunction with the Vice President of Cheer, coordinates pre-season clinics, team bonding activities, monthly Spirit Weeks, poster making events, sideline spirit traditions, and community performance opportunities. 

B. They shall oversee major annual spirit community initiatives including Padres Youth Cheer Night, the Pep Rally, Flower Giving tradition, and any other community or services related events. 

C. They shall collaborate with Coaching Staff and Team Parents, to ensure a clear and consistent communication to all families throughout the season.

D. They shall represent the board for a minimum of 2 hours at each DRPW home game.

E. They shall work at DRPW events such as, but not limited to registrations, assigned team meetings and/or authorized DRPW fundraising/sponsorship events.

F. They shall attend all regularly scheduled board meetings.